Safety Programs

Coast Unified School District, through its administration and management, is committed to the safety of all employees and recognizes the need to identify and prevent employee injuries, accidents and promote employee safety.

The primary objective of the Injury and Illness Prevention Program (IIPP) is to reduce job-related employee injuries and accidents as follows:

• Establish and maintain an effective Injury and Illness Prevention Program
• Provide a safe working environment
• Establish safety policies, committees, training and communications to improve accident and injury prevention
• Make available written records of safety issues discussed at the safety committee meetings, for employees, union representatives, and government agencies.

Overall Coordinator: Jill Southern, Superintendent and Valeria Wright, Workers' Comp Clerk
Assistant Coordinator: Monica Melendrez, Back-up Workers' Comp Clerk
Safety Coordinator: Ruben Campos, Director of Maintenance, Operations & Transportation

Injury & Illness Prevention Program

In accordance with the Cal/OSHA Bloodborne Pathogens Standard, the following exposure control plan has been developed:

A. Purpose

The purpose of this exposure control plan is to:
• Eliminate or minimize employee occupational exposure to blood or other Potentially Infectious Materials (OPIM).
• Comply with the Cal/OSHA Bloodborne Pathogens Standard, CCR-T8-5193.

B. Exposure Determination

The State of California (Cal/OSHA) requires employers to perform an exposure determination concerning which employees may incur occupational exposure to blood or Other Potentially Infectious Materials (OPIM).  The exposure determination is made without regard to the use of personal protective equipment.   This exposure determination is required to list all job classifications in which employees may be expected to incur an occupational exposure, regardless of frequency. "Occupational Exposure" means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or OPIM that may result from the performance of an employee's duties.  The following job classifications are in this category:

• Student Health Personnel (nurses, health clerks or health aides)
• School Secretaries and Clerks (responsible for student health/first aid office)
• Teachers (severely handicapped student)
• Instructional Aides (severely handicapped students)
• Security Personnel
• Aides (playground, field trip, or bus monitors)
• Coaches
• Custodians
• Plumbers
• Bus Drivers

In addition, Cal/OSHA requires a listing of job classifications in which some employees may have occupational exposure. Since not all the employees in these categories would be expected to incur exposure to blood or OPIM, they are required to be listed in order to clearly understand which employees are considered to have a potential for occupational exposure to blood or OPIM. The job classifications and associated tasks for these categories are as follows:

Job Classification	Task/Procedure
Student Health Personnel	Providing first aid Use of needles and syringes Suctioning tracheotomies
School Secretaries Clerks	Providing first aid
Aides (playground, bus, field trip)	Providing first aid Cleaning up blood or bodily fluids Disposing of exposed materials
Coaches	Providing first aid Cleaning up blood or bodily fluids Disposing of exposed materials
Custodians	Providing first aid Cleaning up blood or bodily fluids Disposing of exposed materials
Maintenance Workers	Exposure to waste and sewage Disposing of exposed materials
Bus Drivers	Providing first aid Cleaning up blood or bodily fluids Disposing of exposed materials

C. Implementation Methodology

Cal/OSHA also requires that this plan include the methods of implementation for the various requirements of the standard. The following complies with this requirement.

1. Sharps Injury Log

The District Nurse shall establish and maintain a Sharps Injury Log, which is a record of each exposure incident involving a sharp. Each exposure incident shall be recorded on the Sharps Injury Log within 14 working days of the date the incident is reported to the employer. The information in the Sharps Injury Log shall be recorded and maintained in such a manner as to protect the confidentiality of the injured employee. The information recorded shall include the following information, if known or reasonably available:

a) Date and time of the exposure incident;
b) Type and brand of sharp involved in the exposure incident;
c) The description of the exposure incident shall include:

• Job classification of the exposed employee.
• Department or work area where the exposure incident occurred.
• The procedure that the exposed employee was performing at the time of the incident.
• How the incident occurred.
• The body part involved in the exposure incident.
• If the sharp had engineered sharps injury protection, whether the protective mechanism was activated, and whether the injury occurred before the protective mechanism was activated, during activation of the mechanism or after activation of the mechanism, if applicable.
• If the sharp had no engineered sharps injury protection, the injured employees opinion as to whether and how such a mechanism could have prevented the injury.
• The employee's opinion about whether any other engineering, administrative, or work practice control could have prevented the injury.

2. Compliance Methods

Universal precautions will be observed at this facility in order to prevent contact with blood or OPIM. All blood will be considered infectious regardless of the perceived status of the source individual.

Engineering and Work Practice Controls:  When necessary, the District shall use available engineering controls to eliminate or minimize employee exposure to bloodborne pathogens.

Engineering controls serve to isolate or remove the bloodborne pathogen hazard from the workplace.  Examples include: hand washing facilities (or antiseptic hand cleansers and towels or antiseptic towelettes); needle recapping devices; sharps containers; self-sheathing needles; and infectious waste bags.

Work practice controls are those which have been implemented to prevent the spread of infectious diseases.  They reduce the likelihood of exposure by altering the manner in which tasks are performed.  Examples include:  not allowing needle recapping; hand washing; not eating, drinking or applying make-up in areas where there may be infectious materials present; wearing appropriate personal protective equipment; proper disinfecting of equipment and work areas; and use of sharps engineered to prevent injury.

Below are examples of engineering and work practices that will be followed District-wide:

• Hand washing and washing of skin and eyes — All employees must wash their hands as soon as possible after removing gloves or any other personal protective equipment (PPE) such as gowns, protective eyewear, and masks.  An antimicrobial cleanser packet will be made available.  Additionally, Employees shall immediately wash any skin that comes in contact with blood or other potentially infectious materials.  Antimicrobial packets will be provided and used in situations where hand-washing facilities are not readily available.  Employees in these situations shall wash contaminated skin as soon as practical.  Eyes shall be flushed for 15 minutes using nearest eyewash station. 
• Sharps – Procedures for proper use of sharps will be followed.
• Eating and drinking in the workplace — No eating, drinking, smoking, or application of cosmetics is allowed in work areas where there is a potential for contamination with infectious materials.
• Storage of food and drink — No food or drink may be kept in refrigerators, freezers, shelves, cabinets, countertops or benchtops where infectious materials may be present.
• Handling specimens of blood, tissue and other potentially infectious material — the following rules will be observed when handling these types of materials:
a. All potentially infectious materials will be placed in containers designed to prevent leakage.
b. Universal precautions will be observed at all times.
c. Containers that contain such materials will be properly labeled.
d. When the potential exists for the specimen to puncture the primary container, the primary container will be placed inside a secondary container that is puncture resistant.
• Decontamination — contaminated or potentially contaminated equipment and surfaces (e.g., carpets, desktops, and clothing) will be decontaminated.

3. Contaminated Needles/Sharps and Prohibited Practices

Contaminated needles and other contaminated sharps shall not be sheared or purposely broken. Cal/OSHA allows recapping, bending, or removal of contaminated needles only when the medical procedure requires it and no alternative is feasible. If such action is required, then it must be done by the use of a mechanical device or a one-handed technique. 

4. Requirements for Handling Contaminated Sharps

Immediately, or as soon as possible after use, contaminated sharps shall be placed in containers that are rigid, puncture resistant, leak proof on the sides and bottom, a BIOHAZARD label attached, shall be maintained in an upright position, and replaced as necessary to avoid overfilling. 

5. Hygiene

The District shall provide hand washing facilities that are readily accessible to employees. When the provision of hand washing facilities is not feasible, the District shall provide either an appropriate antiseptic hand cleanser in conjunction with clean cloth/paper towels or antiseptic towelettes. When antiseptic hand cleansers or towelettes are used, hands shall be washed with soap and running water as soon as feasible. Employees will wash their hands immediately, or as soon as feasible, after removal of gloves or other personal protective equipment. Employees will wash their hands and any other skin with soap and water, or flush mucous membranes with water immediately, or as soon as feasible, following contact of such body areas with blood or OPIM.

6. Work Area Restrictions

In work areas where there is a likelihood of exposure to blood or OPIM, employees are not to eat, drink, apply cosmetics or lip balm, smoke, or handle contact lenses. Food and beverages are not to be kept in refrigerators, freezers, shelves, cabinets, or on counter or bench tops where blood or OPIM are present. Mouth pipetting/suctioning of blood or OPIM is prohibited. All procedures will be conducted in a manner that will minimize splashing, spraying, spattering, and generation of droplets of blood or OPIM.

7. Cleaning and Decontamination of the Worksite – General

The District shall ensure that the worksite is maintained in a clean and sanitary condition and shall implement an appropriate written schedule for cleaning and decontamination of the worksite. The method of cleaning or decontamination used shall be effective and appropriate for the location of the facility, type of surface or equipment to be treated, type of soil or contamination present, and tasks or procedures used. All equipment and environmental work surfaces shall be cleaned and decontaminated after contact with blood or OPIM no later than the end of work shift.

8. Cleaning and Decontamination of the Worksite – Specific

Contaminated work surfaces shall be cleaned and decontaminated immediately, or as soon as feasible, when surfaces become overtly contaminated, when there is a spill of blood or OPIM, procedures are completed, and at the end of work shift if the surface may have become contaminated since the last cleaning. All bins, pails, cans, and similar receptacles intended for reuse that have a reasonable likelihood for becoming contaminated with blood or OPIM shall be inspected and decontaminated immediately or as soon as feasible upon visible contamination. Protective coverings, such as plastic wrap, aluminum foil, imperviously-backed absorbent paper used to cover equipment and environmental surfaces, shall be removed and replaced as soon as feasible when they become overtly contaminated or at the end of the work shift or if they may become contaminated during the shift. 

9. Personal Protective Equipment (PPE)

• PPE Provision 

Department managers or supervisors are responsible for ensuring the following provisions are met:

All personal protective equipment used at this facility will be provided without cost to employees where occupational exposure remains after institution of engineering and work practice controls. Personal protective equipment will be chosen based on the anticipated exposure to blood or OPIM. The protective equipment will be considered appropriate only if it does not permit blood or OPIM to pass through or reach the employee's clothing, skin, eyes, mouth, or other mucous membranes under normal conditions of use and for the duration of time which the protective equipment will be used.  Employees shall contact their supervisors for replacement PPE. 

• PPE Use

Department managers or supervisors shall ensure that the employee uses appropriate PPE unless the supervisor shows that the employee temporarily and briefly declined to use PPE when under rare and extraordinary circumstances it was the employee's professional judgment that in the specific instance its use would have prevented the delivery of healthcare or posed an increased hazard to the safety of the worker or co-worker. When the employee or supervisor makes this judgment, the circumstances shall be investigated and documented in order to determine whether changes can be instituted to prevent such occurrences in the future.

• PPE Accessibility

Department managers or supervisors shall ensure that appropriate PPE in the appropriate sizes is readily accessible at the work site or is issued without cost to employees. Hypoallergenic gloves, glove liners, powderless gloves, or other similar alternatives shall be readily accessible to those employees who are allergic to the gloves normally provided.

• PPE Cleaning and Disposal (laundering moved)

All personal protective equipment will be cleaned or disposed of by the employer at no cost to the employees. All necessary repairs or replacements will be made by the employer at no cost to the employee. All garments that are penetrated by blood shall be removed immediately or as soon as feasible. All PPE will be removed prior to leaving the work area. When PPE is removed, it shall be placed in an appropriately designated area or container for storage, washing, decontamination, or disposal. Containers shall be labeled and color-coded as a biohazard.

• Gloves

Gloves shall be worn where it is reasonably anticipated that employees will have hand contact with blood, non-intact skin, mucous membranes or OPIM, when performing vascular access procedures, and when handling or touching contaminated items or surfaces. Disposable gloves used at this facility are not to be washed or decontaminated for re-use and are to be replaced when they become contaminated, or if they are torn, punctured, or when their ability to function as a barrier is compromised. Utility gloves may be decontaminated for re-use provided the integrity of the gloves is not compromised. Utility gloves will be discarded if they are cracked, peeling, torn, punctured, or exhibits other signs of deterioration, or when their ability to function as a barrier is compromised.

• Masks, Eye, Face Protection, and Respirators

Masks in combination with eye protection devices, such as goggles or glasses with solid side shield, or chin length face shields are required to be worn whenever splashes, spray, spatter, or droplets of blood or OPIM may be generated and eye, nose, or mouth contamination can reasonably be anticipated. 

10.Regulated Waste Disposal

• Disposable Sharps

Handling, storage, treatment, and disposal of all regulated waste shall be in accordance with Health and Safety Code 6.1, Section 117600 through 118360, and other applicable regulations of the United States, the State, and political subdivisions of the State. Contaminated sharps shall be discarded immediately, or as soon as feasible, in containers that are closable, puncture resistant, leak proof on sides and bottom, and properly labeled. During use, containers for contaminated sharps shall be easily accessible to personnel and located as close as is feasible to the immediate area where sharps are used or can be reasonably anticipated to be found (e.g., laundries, trays at dental work stations). The containers shall be maintained upright throughout use, replaced routinely, and not be allowed to overfill. When moving containers of contaminated sharps from the area of use, the containers shall be closed immediately prior to removal or replacement to prevent spillage or protrusion of the contents during handling, storage, transport, and shipping. The container shall be placed in a secondary container if leakage of the primary container is possible. The second container shall be closeable, constructed to contain all contents, and prevent leakage during handling, storage, transport, or shipping. The second container shall be properly labeled to identify its contents. Reusable containers shall not be opened, emptied, or cleaned manually or in any other manner that would expose employees to the risk of injury. 

• Other Regulated Waste

In the event regulated waste is generated, it shall be placed in containers that are closeable, constructed to contain all contents and prevent leakage of fluids during handling, storage, transportation, or shipping. The waste bag or container must be labeled, color coded, and closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.

11. Laundry Procedures

Laundry contaminated with blood or OPIM will be handled as little as possible and with a minimum of agitation. Such laundry will be placed and transported in appropriate or color-coded container at the location where it was used. Such laundry will not be sorted or rinsed in the area of use and all laundry will be disposed of.  The waste bag or container must be labeled, color coded, and closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping. Employees who have contact with contaminated laundry will wear protective gloves and other appropriate personal protective equipment. 

12. Hepatitis B Vaccine and Post-Exposure Evaluation and Follow-up

• General

The Coast Unified School District shall make available the Hepatitis B vaccine and vaccination series to all employees who have occupational exposure as listed in Section B, and post exposure follow-up to employees who have had an exposure incident.

The District Nurse shall ensure that all medical evaluations and procedures including the Hepatitis B vaccine and vaccination series and post exposure follow-up, including prophylaxis are:

a. Made available at no cost to employees; 
b. Made available to employees at a reasonable time and place;
c. Performed by or under the supervision of a licensed physician or by or under the supervision of another licensed healthcare professional; and
d. Provided according to the recommendations of the U.S. Public Health Service.
e. All laboratory tests shall be conducted by an accredited laboratory at no cost to the employee.

• Hepatitis B Vaccination

The District Nurse is in charge of the Hepatitis B vaccination program. Hepatitis B vaccination shall be made available after the employee has received the training in occupational exposure (see information and training) and within 10 working days of initial assignment to employees who have occupational exposure unless the employee has previously received the complete Hepatitis B vaccination series, antibody testing has revealed that the employee is immune, or the vaccine is contraindicated for medical reasons. Participation in a pre-screening program shall not be a prerequisite for receiving Hepatitis B vaccination. If the employee initially declines Hepatitis B vaccination but at a later date, while still under the standard, decides to accept the vaccination, the vaccination shall then be made available. All employees who decline the Hepatitis B vaccination shall sign a Cal/OSHA required wavier indicating their refusal (Appendix A). If a routine booster dose of Hepatitis B vaccine is recommended by the U.S. Public Health Service at a future date, such booster doses shall be made available.

• Post Exposure Evaluation and Follow Up

All exposure incidents shall be reported, investigated, and documented. When the employee incurs an exposure incident, it shall be reported to the District Nurse. Following a report of an exposure incident, the exposed employee shall immediately receive a confidential medical evaluation and follow up, including at least the following elements:

a. Documentation of the route of exposure and the circumstances under which the exposure incident occurred.
b. Identification and documentation of the source individual, unless it can be established that the identification is infeasible or prohibited by the State or local law.
c. The source individual's blood shall be tested as soon as feasible and after consent is obtained in order to determine Bloodborne Pathogens infectivity.
d. When the source individual is already known to be infected with HBV, HCV, or HIV testing of the source individual's known HBV, HCV, or HIV status need not be repeated.
e. Results of the source individual's testing shall be made available to the exposed employee, and the employee shall be informed of applicable laws and regulations concerning disclosure of the identity and infectious status of the source individual.

District contract physician shall provide collection and testing of blood for HBV, HCV, and HIV serological status will comply with the following:

a. The exposed employee's blood shall be collected as soon as feasible and tested after consent is obtained.
b. The employee will be offered the option of having their blood collected for testing for HIV, HCV, or HBV serological status. The blood sample will be preserved for up to 90 days to allow the employee to decide if the blood should be tested for HIV serological status.

All employees who incur an exposure incident will be offered post-exposure evaluation and follow-up in accordance with the Cal/OSHA standard. All post-exposure follow up will be performed by District contract physician. Counseling and evaluation of reported illness shall be provided.

• Information Provided to the Healthcare Professional

The District Nurse shall ensure that the healthcare professional responsible for employee's Hepatitis B vaccination and evaluating an employee after an exposure incident is provided the following additional information:

a. A copy of 5193. (While the standard outlines the confidentiality requirements of the health care professional, it might be helpful for the employer to remind the individual of these requirements.)
b. A written description of the exposed employee's duties as they relate to the exposure incident.
c. Written documentation of the route of exposure and circumstances under which exposure occurred.
d. Results of the source individuals blood testing, if available.
e. All medical records relevant to the appropriate treatment of the employee including vaccination status.

• Healthcare Professional's Written Opinion

The District Nurse shall obtain and provide the employee with a copy of the evaluating healthcare professional's written opinion within 15 days of the completion of the evaluation. The healthcare professional's written opinion for HBV vaccination and post-exposure follow up shall be limited to the following information:

a. Whether vaccination is indicated for employee and if employee has received such vaccination.
b. A statement that the employee has been informed of the results of the evaluation.
c. A statement that the employee has been told about any medical conditions resulting from exposure to blood or OPIM which require further evaluation or treatment.

Note: All other findings or diagnosis shall remain confidential and shall not be included in the written report.

13. Labels and Signs

The District Nurse shall ensure that biohazard labels shall be affixed to containers of regulated waste, refrigerators and freezers containing blood or OPIM, and other containers used to store, transport, or ship blood or OPIM. However, it is not anticipated that labels and signs will be necessary as those conditions requiring labels and signs are not likely to exist. The label shall include the universal biohazard symbol and the legend BIOHAZARD. In case of regulated waste the word BIOHAZARD WASTE or SHARPS WASTE may be substituted for the BIOHAZARD legend. The label shall be fluorescent orange or orange-red. Regulated waste red bags or containers must also be labeled.

14. Information and Training

The Superintendent shall ensure that training is provided to the employees at the time of initial assignment to tasks where occupational exposure may occur, and that it shall be repeated within twelve months of previous training. Training shall be provided at no cost to the employee and at a reasonable time and place. Training shall be tailored to the education and language level of the employee, offered during a normal work shift. The training will be interactive and cover the following elements:
 
a. An accessible copy of the standard and an explanation of its contents.
b. A discussion of the epidemiology and symptoms of bloodborne diseases.
c. An explanation of the modes of transmission of bloodborne pathogens.
d. Explanation of the Coast Unified Schools District’s Bloodborne Pathogen Exposure Control Plan (this program) and method of obtaining a copy.
e. An explanation of appropriate methods for recognition of tasks that may involve exposure to blood or OPIM.
f. An explanation of the use and limitations of methods to reduce exposure, for example, engineering controls, administrative or work practice controls, personal protective equipment (PPE).
g. Information on the types, use, location, removal, handling, decontamination, and disposal of PPE's.
h. An explanation of the basis of selection of PPE's.
i. Information on the Hepatitis B vaccination, including efficacy, safety, method of administration, benefits, and that it will be offered free of charge.
j. Information on the appropriate actions to take and persons to contact in an emergency involving blood or OPIM.
k. An explanation of the procedures to follow if an exposure incident occurs, including the method for reporting the incident. The medical follow-up that will be made available and the procedure for recording the incident on the Sharps Injury Log.
l. Information on the evaluation and follow-up required after an employee exposure incident.
m. An explanation of the signs, labels, color coding systems.
n. An opportunity for interactive questions and answers.

The person conducting the training shall be knowledgeable in the subject matter. Employees who have received training on bloodborne pathogens in the twelve months preceding the effective date of this policy shall only receive training in the provisions of the policy that were not covered. Additional training shall be provided to employees when there are any changes of tasks or procedures affecting the employee's occupational exposure.

15. Recordkeeping

• Medical Records

The Human Resources department is responsible for maintaining medical records related to occupational exposure as indicated below. These records will be kept in the personnel department.  Medical records shall be maintained in accordance with Title 8, California Code of Regulation, Section 3204. These records shall be kept confidential, not disclosed without employee's written consent, and must be maintained for at least the duration of employment plus 30 years. The records shall include the following:
a. The name and social security number of the employee.
b. A copy of the employee's HBV vaccination status, including the dates of vaccination and ability to receive vaccination.
c. A copy of all results of examination, medical testing, and follow-up procedures.
d. A copy of the information provided to the healthcare professional, including a description of the employee's duties as they relate to the exposure incident, and documentation of the routes of exposure and circumstances. 
e. A confidential copy of the healthcare professional opinion.

• Training Records

Each department manager or supervisor is responsible for maintaining the following training records. These records will be kept in the Safety Manual Binder. Training records shall be maintained for three years from the date of training. The following information shall be documented:

a. The dates of training sessions.
b. An outline describing the material presented.
c. The names and qualifications of persons conducting the training.
d. The names and job titles of all persons attending the training sessions.

• Sharps Injury Log

The Sharps Injury Log shall be maintained five (5) years from the date of the exposure incident occurred. 

• Availability

The employee's records shall be made available to the employee or with the employee’s written consent to his designated representative for examination and copying upon request in accordance with CCR-GISO, Section #3204. All employee records shall be made available to the Chief of the Division of Occupational Safety and Health (DOSH) and the National Institute for Occupational Safety and Health (NIOSH). The Sharps Injury Log shall be provided upon request for examination and copying to employees, to employee representatives, to the Chief to the Department of Health Services, and to NIOSH. 

16. Evaluation and Review

The Superintendent is responsible for annually reviewing this program, and its effectiveness, and for updating this program as needed. When a review of this program is conducted, those employees who are potentially exposed to injuries from contaminated sharps shall be solicited to obtain their input on the effectiveness of this program to reduce exposure to contaminated sharps.

Appendix A

Appendix  B

Revised: November 20, 2020

1. Purpose

The purpose of this Fire Prevention Plan is to establish procedures for identifying fire hazards and preventing fires. All employees, supervisors, and managers are expected to follow the procedures outlined in this plan to ensure that employees and consumers are protected.

2. Authority

California Code of Regulations, Title 8, Section 3221

3. Responsibility

Names or job titles of those responsible for the control of accumulation of flammable or combustible waste materials:
Ruben Campos
805-924-2818

Person(s) responsible for maintenance of equipment and systems installed to prevent or control ignitions of fires (Ex. fire extinguishers, fire hoses, etc.)
Mid-Coast Fire Protection
5507 Traffic Way, Atascadero, CA 93422
805-489-2889
Responsible for fire sprinkler systems

4. Identification of Fire Hazards

Following is a list of potential fire hazards and their associated work areas:

Work Areas	Fire Hazards
VDT workstations	paper, plastic, electrical
Work rooms	paper, electrical
Store room	paper, plastic, flammable and combustible liquids
Break room	paper, plastic, electrical appliances

 

5. House Keeping Practices

The following are the fire prevention practices associated with fire hazards identified above:

Type of Fire Hazard	Fire Prevention Practices
Paper	waste paper cans emptied daily
Plastic	waste plastic discarded daily
Electrical	quarterly inspections of outlets, multi-strips, cubicles and work areas
Flammable/combustible liquids	store liquids in approved flammable storage cabinet
Electrical appliances	quarterly inspections of appliances; employees trained to inspect appliances prior to use

 

6. Safe Code of Work Practices

• Flammables, including data sheets, books, rags, clothing, flammable liquids or trash shall not be placed or stored near heaters or their vents, any electrical appliance, or other potential sources of ignition.
• Sources of actual or potential heat such as hot plates or electric coffee pots shall not be placed near flammable materials. Portable space heaters and candles are not permitted.
• Care must be taken not to block potential escape routes, particularly with flammable materials.
• Each individual is personally responsible for assuring that extension cords and multiple plugs are in good condition. Cords that are missing the grounding prong, are spliced together, or that are missing their protective sheath shall not be used.

7. Fire Control Measures

Following is a list of fire control measures installed or available in work areas:

Work Area	Fire Control Measures
Building	installed and monitored sprinkler system installed and monitored fire alarm system
All offices, classrooms cafeterias, MPRs	Type ABC Fire Extinguishers

 

8. Maintenance and Inspection Program

The periodic maintenance and inspection frequencies for fire control measures are as follows:

Fire Control Measures	Inspection Frequency	Service Firm
Sprinkler System	Annual	Mid-Coast Fire
Fire Alarm System	Annual	Site Admin
Fire Extinguishers	Monthly & Annual	Custodian/Mid-Coast Fire

 

9. Alarm Systems

The following fire alarm systems have been installed and tested at the frequency indicated, and shold trigger the response listed:

Alarm System	Test Frequency	Response
Tech-Time Communications	Annual	See Emergency Action Plan

 

10. Employee Response to Fire Emergencies

Employees' response to a fire emergency is delineated in the Emergency Action Plan. Designated and trained employees may attempt to extinguish incipient fires with fire extinguishers after sounding the alarm to alert other employees.

11. Training

Employees shall be apprised of the fire hazards of the materials and processes they are exposed to. 

Upon initial assignment, employees should be made aware of those parts of this fire prevention plan which they must know to protect them in the event of an emergency. This program is located in the Coast Unified Safety Binder in the Director of MOT office and is available for review by contact Ruben Campos, Director of MOT, at 805-924-2818, or by email at rcampos@coastusd.org.

1.Scope

California employers, whose employees may be exposed to hazardous substances, are required to develop a Hazard Communication Program. The purpose of the program is to communicate information to employees regarding the physical and health hazards of materials used in the workplace.

The major components of the program include:

1. Chemical Inventory
2. Training
3. Safety Data Sheets (SDS)
4. Container Labeling
5. Emergency Procedures

2. Responsibility

All levels of supervision and management shall share in the responsibility for the safety and health of the employees by:

1. Taking steps to eliminate unsafe conditions that exist or occur in the workplace.
2. Correcting unsafe work practices through education, training, and/or enforcement.
3. Constantly stressing and promoting safety.
4. Continually assessing work areas to determine unsafe conditions and encourage communication and input from employees.

Employees must also share in and accept responsibility for their own safety and the safety of others by:

1. Reporting any unsafe condition.
2. Always using safe work practices.
3. Developing and maintaining a positive attitude toward safety.
4. Maintaining good communication with supervisors regarding changes in their work area or work procedures.

3. Chemical Inventory

An ongoing inventory shall be maintained for all hazardous substances. This inventory shall be updated as often as necessary to maintain current information. The master inventory shall be maintained and updated by The Director of Maintenance, Operations and Transportation and reviewed by district administration.

The inventory shall contain the following:

1. Identification of the product.
2. Maximum amount stored/used at any one time.
3. Department or work area where product is used.

Each workplace where substances are stored, handled, or used must have an updated inventory. Each supervisor is responsible for ensuring their crew has access to an inventory of the products they encounter or handle.

4. Training

All employees will receive training regarding materials they work with or which are present in their areas. Training shall be on-going with additional training presented as new substances are introduced or if information on current SDS changes.

In general, training shall be conducted as follows:

1. Initial training, upon implementation of the program.
2. Annual re-training.
3. Newly hired employees, immediately upon starting work.
4. Specific training, for all non-routine tasks.

All training will be documented as to the trainer, course outline, and those in attendance. All training shall be done under the direction of district administration.

Training shall include the following information:

1. An overview of the requirements of the hazard communication regulation, including their rights under the regulation.
2. Location and availability of the written hazard communication program.
3. Information regarding operations where hazardous substances may be present.
4. Explanation of the chemical inventory.
5. An explanation of Safety Data Sheets, their intended purpose, and how to read and interpret the information on the sheet. This includes:
    a. The health hazards associated with the use and/or exposure to the substance.
    b. How to lessen or prevent exposure to the substance through use of controls, work practices, and personal protective equipment.
    c. Safe handling to reduce exposure and proper storage.
    d. Emergency procedures for spills, fires, first aid, and disposal.
    e. Other safety precautions necessary to prevent (or minimize) exposure to the substance.
6 .An explanation of the information on the container label.
7. Information regarding the methods and observation techniques used to determine the presence or release of hazardous substances in the work area.
8. Steps the company has taken to lessen or prevent exposure to these substances.
9. Emergency first aid procedures, use of protective clothing, spill clean up.

Employees shall receive training as a department or work group (except for new-employees). The group training will enable the training to be as interactive as possible. The training will be lecture-discussion type with handout information, visual aids, and hands-on instruction as needed.

5. Safety Data Sheets

Copies of SDS for all hazardous substances to which employees may be exposed are obtained and kept on file and located in the Safety Manual Binder.  These will be accessible to all employees at all times. Each site administrator or department manager will review incoming data sheets for new and significant health and safety information. He or she will ensure the information is passed on to the affected areas. The same person will be responsible for reviewing the SDS for completeness and/or missing SDS. The manufacturer or distributor shall be notified if an SDS is missing and a copy will be requested immediately in writing. If the manufacturer or distributor fails to respond to the request within 15 days, Cal/OSHA shall be notified in writing.

6. Labels

It is policy that no container of hazardous substances will be released for use until the following label information is verified:

1.Containers are clearly labeled as to the contents.
2.Appropriate hazard warnings are noted.
3.The name and address of the manufacturer is listed.

All supervisors are responsible to ensure all containers, both primary and secondary, are appropriately labeled. The secondary container shall also be labeled with the product identification and hazard warning. Each supervisor shall ensure all secondary containers in his/her area are correctly labeled. Containers without proper labels will not be used until the label is corrected. Every department manager will ensure all primary labels are correct.

The only exception to full container labeling requirements is for containers used by one employee containing a substance meant to be used in one work shift. In this case, it shall have as a minimum, the product name on the label.

7. Emergency Response

All emergency actions shall be taken under the direct supervision and coordination of the supervisor on site. 

All employees will be trained in emergency responses for which they are capable of performing and within the scope of materials routinely handled. All other emergency responses will be handled by dialing 911 and notifying the proper emergency response team.

8. Non-Routine Tasks

Work on unlabeled pipes will not be encountered, therefore, is not covered under this program. However, periodically, employees may be required to perform hazardous non-routine tasks. Prior to starting work on such projects, each affected employee will be given information by their supervisor about hazards to which they may be exposed during such activity. The information shall include:

1.Specific hazards
2.Protective safety measures that must be utilized.
3.Measures the company has taken to lessen the hazards, including ventilation, use of a respirator, presence of another employee, and emergency procedures.

Multi Employer Work Sites (Outside Contractors):
To ensure that outside contractors are informed of the hazardous chemicals they may encounter, and they work safely while on the premises, the following information will be provided:

1. Hazardous substances to which they may be exposed while on the site.
2. Precautions the employees may take to lessen the possibility of exposure by use of appropriate protective measures. 
3. Any applicable emergency procedures.
4. Location of SDS/hazcom program.
5. Summary of the labeling system used in the workplace.

Contractors shall inform the site administrator or Director of MOT of any chemicals brought onto the site and provide Safety Data Sheets for these chemicals.

9. Disciplinary Action
 
All employees will comply with all safety rules and regulations implemented by this school district. This includes purchasing, storing, handling, and/or using hazardous substances correctly. Disciplinary action will be taken consistent with the district’s disciplinary program.
 

 

The District provides parents/guardians the name of all pesticide products expected to be applied at school facilities each year. That identification includes the name and active ingredients. Only fully certified pesticides can be used on school grounds.

Products containing glyphosate (i.e., Roundup) are banned from use on all CUSD-owned properties.

Parents and guardians who wish to receive notification of pesticide applications at a particular school or facility should provide six self-addressed stamped envelopes or an email address to:

Ruben Campos, IPM Coordinator, 1350 Main Street, Cambria, CA 93428, rcampos@coastusd.org

Further information is available from the California Department of Pesticide Regulation, PO Box 4015, Sacramento, CA 95812-4015, www.cdpr.ca.gov

School District Integrated Pest Management Plan

Warning Notice sample

Individual Notification Form sample

Pesticide Use Log sample

Pesticide Use

The District is providing the name of all pesticide products expected to be applied at school facilities this school year. That identification includes the name and active ingredients. Only fully-certified pesticides can be used on school grounds.

Those who wish to receive notification of pesticide applications at a particular school or facility, should provide six self addressed, stamped envelopes or an e-mail address to: IPM Coordinator, 1350 Main Street, Cambria, CA 93428.

Further information is available from the California Department of Pesticide Regulations, P.O. Box 4015, Sacramento, CA 95812-4015, www.cdpr.ca.gov [E.C. 17610.1(ne)].

Product	Active Ingredients
Turflon	Triclopyr-2-butoxyethal Ester, Ethylene Glycomonobutyl Esther; EPA Registration Number 62719-25
Best Turf Supreme	16-6-8 with Trimec Fertilizer; EPA Registration Number: 2217-843-7001
Eco-Smart; Active Ingredients	Non-Toxic Bug Killer with Peppermint Oil

Further information regarding our District schools, programs, policies, and procedures is available to any interested person upon request to our District Office [E.C. 48209.13, FERPA, 34 CFR Section 99.7b)].

Updated 11/23/2020

Every employer using industrial trucks or industrial tow tractors shall post and enforce a set of operating rules including the appropriate rules listed in Section 3650.

Section 3650 Rules

This plan was developed pursuant to California Education Code Section 39831.3(a) and California Vehicle Code Section 22112(a). It is intended to aid school personnel in providing pupils with the necessary information regarding the safe transportation of all pupils.

Please give a copy of this entire packet to all new students. It not only contains the information listed above, it also gives the bus rules and disciplinary procedures that will be followed in the event a pupil does not obey those rules, as well as information on walking to and from school.

California Education Code 39831.5(a)
A copy of this packet shall be kept in the school office at all times and must be made available, upon request, to an officer of the Department of the California Highway Patrol.

Should you have any questions, please feel free to contact me by email at rcampos@coastusd.org or by telephone at (805) 924-2818.

Sincerely,

Ruben Campos,
Director of Maintenance, Operations and Transportation

Safety Plan English     Safety Plan Spanish

Management Plan for Asbestos
2020-2021

In 1985, Congress passed the Asbestos Hazard Emergency Response Act (AHERA). That law requires all schools, kindergarten through twelfth grade, to be inspected to identify any asbestos-containing building materials. The law further requires the development of a Management Plan, based upon the findings of the inspection, which outlines the school district's intent in controlling the potential for exposure to asbestos fibers in the schools.

In the past, asbestos was used extensively in building materials because of its insulating and fire retarding capabilities. Virtually any building built before the late 1970's contains at least some asbestos in pipe insulation and structural fireproofing.

The inspection of the schools is complete and some asbestos-containing materials were identified in our buildings. The materials are distributed in various locations and include floor tiles, pipe insulations and mechanical areas not readily accessible to building occupants or students. We have no deteriorating or damaged asbestos-containing materials.

Our Management Plan has been completed and submitted to the State. It outlines, in detail, the methods we will use to monitor and maintain the materials in a safe manner.

A copy of the Management Plan for each school, including a copy of individual building inspection reports, is on file in the school's office.